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Schedule Requests & Program-related Travel

​​​Schedule Requests

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  • Submit 90 days in advance​ at minimum
    • Refundable bookings: Ok to be made prior to approval, may need to adjust plans
    • Nonrefundable bookings (flights, etc): Will not be honored if schedule request not feasible
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  • If finding your own coverage, make sure the resident covering has the day off to be able to cover. Electives do not count as a day off.​​​​​​​​​​

Submit 90 days in advance

​​​​​​Program-Related Travel

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  • Funding
    • ​The program will reimburse up to $1,500 per resident per academic
    • Reimbursements must be approved prior to expenses being incurred
      • Including flights​
 
  • Approval steps
    1. Complete Schedule Request form (above)
    2. Complete Employee Travel request form (below)​
      • Submit 60 days in advance at minimum
      • Once the request is approved, you will receive an email. 
    3. After travel, you will be sent a reimbursement form to complete.
      • Return​​​ form to the program.
      • See example template below.​​​​
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  • Common mistakes
    1. Booking with 3rd party vendors and Airbnb
      • Solution: book directly with airline and hotels.
    2. Sending hotel receipt
      • Solution: Send Hotel Folio and enter daily hotel expense on the form

Submit 60 days in advance

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