​​​Schedule Requests

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• Submit 90 days in advance​ at minimum

  • Refundable bookings: Ok to be made prior to approval, may need to adjust plans

  • Nonrefundable bookings (flights, etc): Will not be honored if schedule request not feasible

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• If finding your own coverage, make sure the resident covering has the day off to be able to cover. Electives do not count as a day off.​​​​

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Program-Related Travel

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• Funding

  • ​The program will reimburse up to $1,500 per resident per academic

  • Reimbursements must be approved prior to expenses being incurred

    • Including flights​

 

• Approval steps

  1. Complete Schedule Request form (above)

  2. Complete Employee Travel request form (below)​

     • Submit 45 days in advance at minimum

     • Once the request is approved, you will receive and email from 

  3. After travel, you will be sent reimbursement form to complete.

     • Return​​​ form to Debra McIntosh at debra.mcintosh@bannerhealth.com

     • See example template below

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• Common mistakes

  1. Booking with 3rd party vendors and Airbnb

     • solution: book directly with airline, hotels.

  2. Sending hotel receipt

     • solution: Send Hotel Folio and enter daily hotel expense on the form

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